2019 Terms and Conditions
Terms and Conditions
New Welsh Writing Awards 2019
PRIZE TERMS – PER CATEGORY:
First prize: £1,000 as an advance on an e-book publishing deal with New Welsh Review’s book publishing imprint New Welsh Rarebyte (see terms below) plus a positive written critique of your collection by literary agent of Curtis Brown, Cathryn Summerhayes.
Second prize: £300 voucher towards a week-long residential course of your choice at Tŷ Newydd Writers’ Centre in Gwynedd.
Third prize: a residential two-night stay at a date to be agreed at Gladstone’s Library, Flintshire. All three shortlisted writers also receive a year’s subscription to New Welsh Review.
Runners-up: consideration for publication in New Welsh Review’s creative writing magazine New Welsh Reader, with our standard fee.
Terms relating to first prizewinners:
£1,000 cash prize constitutes an advance on royalties; New Welsh Review will retain all rights to publish, reproduce or broadcast the winning work in full, abridged or in parts, in all forms currently available hereafter.
Works will be edited at the discretion of the New Welsh Review editor.
Terms relating to second and third prizewinners and runners-up:
Second prizewinners: £300 voucher towards a Tŷ Newydd Writers’ Centre one-week course fees, accommodation and on-site food costs provided; travel excluded. Prize to be taken in agreement with Tŷ Newydd Writers’ Centre in 2019.
Third prizewinner: accommodation and breakfast at Gladstone’s Library on a Sunday and Monday night and on-site food costs (apart from breakfast) and travel excluded. Prize to be taken in agreement with Gladstone’s Library by the end of 2019.
New Welsh Review reserves the right to withhold a prize(s) in the event that entries are deemed to be of an insufficiently high standard.
SCHEDULE, JUDGING PROCEDURE AND TERMS
Entries open on 16 October 2018 and close at 12 midnight (GMT) on 4 February 2019.
Entries to the Aberystwyth University Prize for a Dystopian Novella will be judged by New Welsh Review Editor, Gwen Davies. Entries to the Rheidol Prize for Writing with a Welsh Theme or Setting will be co-judged by New Welsh Review Editor, Gwen Davies together with author Cynan Jones. Both longlists will be announced online on 1 April 2019.
By entering this award, the entrant consents to their name and the title of their work being published online in the event of their work being commended, long listed, shortlisted or being a winner.
The shortlist will be announced on 1 May 2019.
The winner of the prize will be announced at an event at Hay Festival 2019, exact date tbc.
By entering this award, the overall winner consents to a short audio, video or digital interpretation of their winning work being made by persons commissioned by New Welsh Review for promotional purposes; all artistic decisions in producing this interpretation will be made by New Welsh Review.
New Welsh Review reserves the right to change one or more of the judges should circumstances dictate.
All nominees and winners will be requested to provide a biography and photograph, and to undertake press, promotion and publicity activities, as well as a mutually acceptable limited programme of activities to promote the award around the three judging phases (longlist, shortlist, winner); the shortlisted nominees, chosen by the Editor, will be invited to attend the shortlisting event on 1 May 2019.
Shortlisted entrants and the winner will make every attempt to attend the final award ceremony at the Hay Festival, date tbc, but in late May or early June 2019. Except where noted, entrants are responsible for all reasonable costs associated with attending the award ceremony. Entrants agree to obtain New Welsh Review’s prior consent before taking on any of its own press or publicity activity relating to the award; in the event of their being nominated or winning it, they must not publish or otherwise publicise (including via social media) that fact until the official announcement is made by New Welsh Review; failing this, the organisers may at its sole discretion disqualify the entry and revise longlist, shortlist or winning entry.
Shortlisted entrants should ensure that they can make the date of 15 June 2019 as the winner of both categories will be invited to appear at an event that afternoon at the Monty Lit Fest. There will be a speaking fee for both authors, upon the festival being invoiced. Accommodation and travel expenses will also be provided by Monty Lit Fest.
The decisions of the judges, regarding eligibility, literary quality (in respect of originality of prose, structure and narrative voice) and interpretation of the prize’s themes, are final; the award aims to promote excellence in the chosen literary category. No individual correspondence will be entered into.
The judges will reserve the right to read entries anonymously; however, they are not required to do so. Prior to longlisting, judges may call-in entries from authors who have not hitherto submitted.
ENTRY TERMS AND INSTRUCTIONS
Entry costs £10 per category and per entry, payable online via the New Welsh Writing Awards website or by cheque.
There are a limited number of free entries for writers with a low income. If the writer is in receipt of benefits such as Job Seeker’s Allowance, Working Tax Credits, Universal Credit, Disability Living Allowance (or PIP), Carer’s Allowance, or Employment and Support Allowance, or if they earn less than the London Living Wage of £10..20 per hour, then their £10 entry fee will be waived. We ask that writers only apply for free entry if they would not otherwise be able to afford to enter.
Entries will only be accepted via our online entry procedure at www.newwelshwritingawards.com. It is the submitter’s responsibility that all required information is included. Entries submitted online will receive an automated acknowledgement.
Entries may be submitted by the author or by his/her agent on their behalf.
There is no limit to the number of entries submitted by one author, although only one work may be nominated or win.
Word limit: between 5,000 and 30,000 words main text, written in English.
Entries must be typed on A4 numbered pages, double-spaced, 14pt, black type as a PDF document.
Entries must be accompanied by a 200-word description of the work entered via the online entry form.
Include author name, title of work, and word count entry on the first page.
Exclude author’s name on all pages other than the separate front page detailed above.
Please save your electronic files in pdf format by author name and title, e.g. ‘Dorothy_Edwards_MY_DYSTOPIA_BOOK’.
No alterations may be made once the work is submitted.
Longlisted, shortlisted and winning authors will be notified according to the Awards’ timetable.
Submission is taken as acceptance of all Terms and Conditions, including Entry instructions. Failure to comply with these will disqualify entries.
Works should be between 5,000 and 30,000 words.
Works should be original, solely the work of the entrant, and must never have been published or self-published either in print, online, in digital formats, or broadcast.
Works should not be sent for consideration for publication or broadcast elsewhere from the award’s opening date to the closing ceremony and works must not have already been submitted for this prize for consideration in previous years.
Works must not infringe the copyright or any other rights of any third party, nor be defamatory of any living person or corporate body, nor fraudulent.
Works should be in English and not translations.
Works must be aimed at adult readers.
Entry to the Prize is open to residents of the UK and Ireland plus anyone who has been educated in Wales for a minimum of six months.
Entrants must be aged 18 or over on the submission deadline (4 February 2019).
Entrants whose work has not yet been published will be judged alongside emerging and established writers.
Current employees (including freelancers and current work placements) and board members of New Welsh Review, including their direct relatives, may not enter.
No responsibility will be taken on New Welsh Review’s part for entries that are lost, delayed or damaged; nor to disappointment to entrants in consequence.
New Welsh Review reserves the right to oblige any potential winner to provide documentary proof of their identity, address and educational credentials before such person may claim their prize or nominee status.
New Welsh Review will keep entrants’ personal details indefinitely so that winners may be notified, in order to verify compliancy with award rules, for the purposes of administering future awards. If entrants wish to subsequently unsubscribe from communications from us and our partners please contact firstname.lastname@example.org.
We will not knowingly pass on entrants’ details to other organisations, excepting partners in the awards and other interested individuals, eg representatives of the media.
New Welsh Review reserves the right to cancel the Awards at any stage if circumstances arise outside of its control.
By submitting a work to the Awards the entrant hereby acknowledges and agrees in respect of the winning work that: New Welsh Review exclusively retains all rights to publish, reproduce, read out, or broadcast the winning work in full, in abridged, or adapted form or in parts, in all forms currently available or hereafter. In addition, all six top entrants must concede first serial rights to New Welsh Review in respect of their work, as nominated entries will be considered for publication in extract form in our creative magazine, New Welsh Reader.
These rules and the entry submitted in accordance with them shall constitute a contract governed by the exclusive laws and the exclusive jurisdiction of the courts of England and Wales.